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Transaction Types

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Transaction Types can play an important role in tracking transactions as they can indicate what type of transaction occurred. There is a large variety of default transaction types available for use in general transactions and investment transactions. You can also setup custom transaction types if desired. Assign colors to transaction types to make them more easily identifiable in transactions and reports when using the options in the Colors preferences. With the exception of investment transactions, the use of transaction types in transactions is optional. The list of transaction types can be found in the Lists - Transaction Types section. Learn more about the details transaction types can have as well as how to create, edit, and delete your own custom transaction types below.

List View

Transaction Types list

General layout info:

General Layout Info

Tip Tip: When viewing items in tables, you can control the fields shown by adjusting the optional columns. Adjust the optional columns for a table by using the program's View → Columns menu or by Control-clicking on an uneditable area of the table.

Default transaction types:

Every file gets setup with a large set of common transaction types. There are also some special transaction types that are used in certain situations such as for balance adjustments and investment specific transaction types for use when recording investment transactions. Learn more about the default transaction types below.

Circle With Green Plus Sign Circle With Red Minus Sign ATM: Intended for use in ATM deposit and withdrawal transactions. Allows for positive or negative transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Balance Adjustment: For use when recording balance adjustment transactions. Allows for positive or negative transaction amounts.

Circle With Red Minus Sign Charge: Intended for use when recording credit card expense transactions. Restricted to negative transaction amounts.

Circle With Red Minus Sign Check: Intended to record transactions paid by check. Restricted to negative transaction amounts.

Circle With Green Plus Sign Credit: Intended to be used for recording any type of credit/increase to an account. Restricted to positive transaction amounts.

Circle With Red Minus Sign Debit: Intended to be used to record any type of debit/decrease from an account. Restricted to negative transaction amounts.

Circle With Green Plus Sign Deposit: Intended for use to record deposits in accounts. Restricted to positive transaction amounts.

Circle With Red Minus Sign Direct Debit: Intended for use to record expenses made directly into accounts via electronic means. Restricted to negative transaction amounts.

Circle With Green Plus Sign Direct Deposit: Intended for use to record deposits made directly from accounts via electronic means. Restricted to positive transaction amounts.

Circle With Red Minus Sign Fee: Intended to record various fee transactions. Restricted to negative transaction amounts.

Circle With Green Plus Sign Interest Earned: Intended to record interest income. Restricted to positive transaction amounts.

Circle With Red Minus Sign Interest Paid: Intended to record interest payments. Restricted to negative transaction amounts.

Circle With Red Minus Sign Online: Intended to record online/internet related purchases. Restricted to negative transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Paycheck: Intended to record income paycheck transactions. Allows for positive or negative transaction amounts. Typically a positive amount for a deposited check.

Circle With Green Plus Sign Circle With Red Minus Sign Payment: Intended to be used to record payment transactions. Allows for positive or negative transaction amounts.

Circle With Red Minus Sign POS: Intended to record point of sale (POS) transactions at brick and mortar businesses. Restricted to negative transaction amounts.

Circle With Green Plus Sign Refund: Intended to record refunds. Restricted to positive transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Split: A placeholder for a transaction's transaction type for when it is split with varying transaction types. Allows for positive or negative transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Transfer: Intended to be used to record transfer transactions between accounts. Allows for positive or negative transaction amounts.

Circle With Red Minus Sign Withdrawal: Intended to be used to record account withdrawals. Restricted to negative transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Buy: Used to record any purchase of a security. Allows for positive or negative transaction amounts. Typically a negative amount for the cash spent acquiring the shares.

Circle With Green Plus Sign Circle With Red Minus Sign Buy to Close: Used to record the purchase of a derivative which closes or decreases the short position on the derivative. Allows for positive or negative transaction amounts. Typically a negative amount for the cash spent acquiring the shares.

*Does not currently behave any differently compared to the "Buy" transaction type.

Circle With Green Plus Sign Circle With Red Minus Sign Buy to Open: Used to record the purchase of a derivative which opens or increases the long position on the derivative. Allows for positive or negative transaction amounts. Typically a negative amount for the cash spent acquiring the shares.

*Does not currently behave any differently compared to the "Buy" transaction type.

Circle With Green Plus Sign Circle With Red Minus Sign Dividend: Used to record cash dividend income transactions. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the dividend received.

Circle With Green Plus Sign Circle With Red Minus Sign Gifted Shares In: Used to record the transfer of shares into an account due to being a gift. Allows for positive or negative transaction amounts. Typically a negative amount for the cost basis of the shares.

Circle With Green Plus Sign Circle With Red Minus Sign Gifted Shares Out: Used to record the transfer of shares out of an account due to being a gift. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the shares.

Circle With Green Plus Sign Circle With Red Minus Sign Investment Interest: Used to record investment interest income or interest paid. Allows for positive or negative transaction amounts. Typically a positive amount for investment interest earned.

Circle With Green Plus Sign Circle With Red Minus Sign Investment Split: Used to update an investment holding that had the number of shares "split" into either additional shares for every held share or a reduction in the number of shares for every held share. Allows for positive or negative transaction amounts. Usually a zero amount transaction.

Circle With Green Plus Sign LT Cap. Gain: Used to record long term capital gain transactions. Restricted to positive transaction amounts.

Circle With Red Minus Sign LT Cap. Loss: Used to record long term capital loss transactions. Restricted to negative transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Margin Interest: Used to record margin interest transactions. Allows for positive or negative transaction amounts. Typically a negative amount.

Circle With Red Minus Sign Misc. Inv. Expense: Used to record miscellaneous investment expenses not appropriate for any another investment transaction type. Restricted to negative transaction amounts.

Circle With Green Plus Sign Misc. Inv. Income: Used to record miscellaneous investment income not appropriate for any another investment transaction type. Restricted to positive transaction amounts.

Circle With Green Plus Sign MT Cap. Gain: Used to record medium term capital gain transactions. Restricted to positive transaction amounts.

Circle With Red Minus Sign MT Cap. Loss: Used to record medium term capital loss transactions. Restricted to negative transaction amounts.

Circle With Green Plus Sign Circle With Red Minus Sign Reinvest Dividend: Used to record a dividend from an investment that was reinvested to acquire additional shares of the investment. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the dividend received.

Circle With Green Plus Sign Circle With Red Minus Sign Reinvest Income: Used to record income received from an investment that was reinvested to acquire additional shares of the investment. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the dividend received.

Circle With Green Plus Sign Circle With Red Minus Sign Reinvest LT Cap. Gain: Used to record income received from an investment long term capital gain which was reinvested to acquire additional shares of the investment. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the dividend received.

Circle With Green Plus Sign Circle With Red Minus Sign Reinvest MT Cap. Gain: Used to record income received from an investment medium term capital gain which was reinvested to acquire additional shares of the investment. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the dividend received.

Circle With Green Plus Sign Circle With Red Minus Sign Reinvest ST Cap. Gain: Used to record income received from an investment short term capital gain which was reinvested to acquire additional shares of the investment. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the dividend received.

Circle With Green Plus Sign Circle With Red Minus Sign Return of Capital: Used to record the return of capital from a held investment. Allows for positive or negative transaction amounts. Typically a positive amount for the cash received.

Circle With Green Plus Sign Circle With Red Minus Sign Sell: Used to record any sale of a security. Allows for positive or negative transaction amounts. Typically a positive amount for the cash received for the shares.

Circle With Green Plus Sign Circle With Red Minus Sign Sell to Close: Used to record the sale of a derivative which closes or decreases the long position on the derivative. Allows for positive or negative transaction amounts. Typically a positive amount for the cash received for the shares.

*Does not currently behave any differently compared to the "Sell" transaction type.

Circle With Green Plus Sign Circle With Red Minus Sign Sell to Open: Used to record the sale of a derivative which opens or increases the short position on the derivative. Allows for positive or negative transaction amounts. Typically a positive amount for the cash received for the shares.

*Does not currently behave any differently compared to the "Sell" transaction type.

Circle With Green Plus Sign Circle With Red Minus Sign Shares In: Used to record the transfer of shares into an account or can be used to record a position adjustment for an investment holding. Allows for positive or negative transaction amounts. Typically a negative amount for the cost basis of the shares.

Circle With Green Plus Sign Circle With Red Minus Sign Shares Out: Used to record the transfer of shares out of an account or can be used to record a position adjustment for an investment holding. Allows for positive or negative transaction amounts. Typically a positive amount for the cash value of the shares.

Circle With Green Plus Sign ST Cap. Gain: Used to record short term capital gain transactions. Restricted to positive transaction amounts.

Circle With Red Minus Sign ST Cap. Loss: Used to record short term capital loss transactions. Restricted to negative transaction amounts.

Note Note: The default transaction types cannot be renamed or deleted.

Note Note: When entering transactions in asset, income, banking, loan (lending) and investment accounts, positive transaction values increase the account's balance (and increases your net worth) and negative transaction values decrease the account's balance (and decreases your net worth). When entering transactions in liability, credit card, and loan (borrowing) accounts, positive transaction values decrease the account's balance (and increases your net worth) and negative transaction values increase the account's balance (and decreases your net worth).

Transaction Type details:

Transaction Types have variety of details in addition to the basic details of name and color. Learn more about the different details for transaction types below.

  • Name: The name for the transaction type.
  • Description: A brief description for the transaction type.
  • Kind: The type of transaction type: "Custom", "Common", "Balance Adjustment", "Split Placeholder", "Transfer", or "Investment". The "Common", "Balance Adjustment", "Split Placeholder", "Transfer", and "Investment" kinds of transaction types are default transaction types.
  • Restrictions: The restrictions on the amount for a transaction when the transaction type is used: "Any Amount", "Positive Amounts" or "Negative Amounts". For transaction types using the "Positive Amounts" option you will not be allowed to enter a negative amount. For transaction types using the "Negative Amounts" option you will not be allowed to enter a positive amount and therefore won't need to enter the minus sign when entering amounts for transactions using that transaction type.
  • Color: The color for the transaction type. If a color is not set for transaction type then the default color will be used based on the "Restrictions" for transaction type: "Any Amount" defaults to blue, "Positive Amounts" defaults to green, and "Negative Amounts" defaults.
  • Include in Lists: Controls whether or not the transaction type is a selectable option when selecting transaction types in various lists throughout the program.
  • Include in Reports: Controls whether or not the transaction type is included in reports when using the default transaction type options such as "All Transaction Types". Transaction types that have this option off can be added to reports by choosing the "Specific Transaction Types" option for the report then using the "Show Hidden" option to access the transaction type.

Create a transaction type:

  1. Go to the Lists - Transaction Types section.
  2. Click the Add Button button above transaction types area or press Command-N to create a new transaction type.
  3. Update the details for the transaction type.
  4. End editing of the transaction type by pressing Command-E or by pressing Return.

Edit a transaction type:

  1. Select the transaction type you want to edit in the Lists - Transaction Types section. Click on the value you want to edit, press the Tab key, or press Command-E to begin editing the transaction type.
  2. Update the details for the transaction type.
  3. Finish editing the transaction type by pressing Command-E or by pressing Return.

Edit multiple transaction types:

Change the "Include in Lists" and "Include in Reports" option for any number of selected transaction types.

  1. Select the transaction types you want to edit in the Lists - Transaction Types section.
  2. Control-click on the transaction types to be shown a menu of options.

Delete transaction types:

  1. Select the transaction type or transaction types you want to delete in the Lists - Transaction Types section.
  2. Click the Delete Button button above transaction types area or press Command-Delete to delete the selected transaction types.

Alert Warning: Deleting a transaction type will remove the transaction type from any transactions using it leaving them without a transaction type. The prompt to confirm the deletion will indicate if the transaction types to be deleted are being used by any transactions.

Tip Tip: Instead of deleting transaction types, you can set transaction types to not be "Included in Lists" or "Included in Reports" to hide them.

Note Note: The default transaction types cannot be deleted.

Keyboard Shortcut

Keyboard shortcuts:

  • Create: Command-N
  • Begin/End Editing: Command-E
  • Cancel: Escape (Esc)
  • Delete: Command-Delete
  • Next List: Shift-Command-Right Bracket (]) or Shift-Command-Right Arrow
  • Previous List: Shift-Command-Left Bracket ([) or Shift-Command-Left Arrow

Review the full list of keyboard shortcuts

See also:

Payees

Categories

Tags

Flags

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