Creating Recurring Transactions

Creating Recurring Transactions:

1. Select the Recurring Transactions View by selecting "Recurring Transactions" from the Account List.
2. Click the "+" button on the bottom left of the Recurring Transactions View.
3. Select the recurring type from the "Recurring" drop down box.
4. Enter a start and end date for the transaction.
   Entering dates in the past for the start date will cause past transactions to be created when activated.
   Enter a date in the far future if you want the transaction to continue indefinitely.
5. Select the account the transaction will post to from the "Post to Account" drop down box.
6. Fill in payee, type, category, memo, and amount information (you can even split the transaction).
7. Once you have entered all your desired values choose whether or not the transaction is added automatically or if you will be prompted to accept or decline the transaction the next time it occurs. You do this by checking or unchecking the "Add Without Notice" checkbox.
8. Now you have a recurring transaction all setup and ready to activate, just check the "Activate Transaction" checkbox to activate (or deactivate) the recurring transaction. If there are pending transactions to be posted based on the recurring transaction's settings you will be prompted to accept or decline the transactions (if you did not select "Add Without Notice") or they will automatically be added to the selected account (if you did select "Add Without Notice").

Notes:

• Recurring transactions that indicate a transfer between accounts will automatically create both transactions for each respective account.
• When the recurring transaction is scheduled to occur and it's option for "Add Without Notice" is not set you will be presented with a "Pending Recurring Transactions" window which allows you to view the pending transaction(s) and decide whether or not to add the transaction(s) to the respective account(s).
• You can easily create a recurring transaction from an existing transaction by selecting the desired transaction in an account's register and choosing "Make Selected Transaction Recurring..." from the Transactions Menu.
• Amounts that subtract from an account's balance require the entry of the negative sign ("-") before the amount.
• When entering payee names for transactions and the payee is not found in your list of payees you will be asked to add the payee to the list, use the payee for one time use or to cancel the entry. If you prefer to always use one time use payees you can set the preference to not request to add the unrecognized payees to the list in the Transaction Preferences.

Example of a Creating a Recurring Transaction for Regular Payment:
For example, you may want to have a recurring transaction for a cell phone payment of $50.00 on the fifth of every month.

1. Select the Recurring Transactions View from the Account List.
2. Click the "+" button on the bottom left of the Recurring Transactions View.
3. Select the "Monthly" recurring type from the "Recurring" drop down box.
4. Enter a start date for the next occurrence of this transaction (the next fifth day of a month) and end date for the transaction.
   Entering dates in the past for the start date will cause past transactions to be created when activated.
   Enter a date in the far future if you want the transaction to continue indefinitely.
5. Select the account the transaction will post to from the "Post to Account" drop down box such as a bank account.
6. Fill in the payee for the cell phone company (accepting to add it to the payees list if not already there).
7. Fill in the transaction type as appropriate.
8. Fill in the category if desired for tracking this expense.
9. Fill in the memo if desired.
10. For the amount enter -50.00 since this is an expense (note the "-" sign in front of the amount).
11. Once you have entered all your desired values choose whether or not the transaction is added automatically or if you will be prompted to accept or decline the transaction the next time it occurs. You do this by checking or unchecking the "Add Without Notice" checkbox.
12. Now you have a recurring transaction all setup and ready to activate, just check the "Activate Transaction" checkbox to activate (or deactivate) the recurring transaction. If there are pending transactions to be posted based on the recurring transaction's start date you will be prompted to accept or decline the transactions (if you did not select "Add Without Notice") or they will automatically be added to the selected account (if you did select "Add Without Notice").

Example of a Recurring Paycheck Transaction That Posts to Multiple Accounts:
For example, you have your paycheck that posts every Friday to your checking account and you would like to track the various parts of it (gross pay, state taxes federal taxes and a contribution to an investment account). The paycheck is for $750.00 with a gross pay amount of $1,000.00, state taxes of $50.00, federal taxes of $100.00 and a contribution to your retirement account of $100.00.

1. Select the Recurring Transactions View from the Account List.
2. Click the "+" button on the bottom left of the Recurring Transactions View.
3. Select the "Weekly" recurring type from the "Recurring" drop down box.
4. Enter a start date for the next occurrence of this transaction (the next friday) and end date for the transaction.
   Entering dates in the past for the start date will cause past transactions to be created when activated.
   Enter a date in the far future if you want the transaction to continue indefinitely.
5. Select the checking account the transaction will post to from the "Post to Account" drop down box.
6. Set the payee to your employer or other source of the paycheck (accepting to add it to the payees list if not already there)
7. Set the transaction type to be "Paycheck".
8. Enter 750.00 for the amount of the recurring transaction.
9. Click the split button underneath the transaction's edit information.
10. The transaction will initially create two splits and automatically select the first one.
11. We will need four splits, so click the split button two more times to add a third and fourth split.
12. For the first split under the overall transaction set its category to "Salary" (accepting to add it to the category list as an income category if not already there)
13. Set the first split's amount to be 1,000.00.
14. Next, select the second split and set its category to "Payroll Taxes - State" (accepting to add it to the category list as an expense category if not already there)
15. Then since state taxes are an expense, set this split's amount to be -50.00 (note the "-" sign in front of the amount).
16. Next, select the third split and set its category to "Payroll Taxes - Federal" (accepting to add it to the category list as an expense category if not already there)
17. Then since federal taxes are an expense, set this split's amount to be -100.00 (note the "-" sign in front of the amount).
18. Next, select the fourth split and set its category to be the category name of the investment account (the investment account's name in brackets).
19. The sum of all split transactions must add up to equal the amount of the overall transaction and the last split is forced to make up any difference. Since the fourth split is the last split under the this overall transaction it will automatically have its amount set to -100.00 (note the "-" sign in front of the amount).
20. With all the recurring transaction's desired values entered, you can choose whether or not the transaction is added automatically or if you will be prompted to accept or decline the transaction the next time it occurs. With split recurring transactions, you do this by first selecting the overall recurring transaction and then checking or unchecking the "Add Without Notice" checkbox.
21. Now you have a recurring transaction all setup and ready to activate, select the overall recurring transaction and just check the "Activate Transaction" checkbox to activate (or deactivate) the recurring transaction. If there are pending transactions to be posted based on the recurring transaction's start date you will be prompted to accept or decline the transactions (if you did not select "Add Without Notice") or they will automatically be added to the selected account (if you did select "Add Without Notice").

Notes:

• Recurring transactions that are listed as a transfer between accounts will automatically create both sides of the transfer in the respective accounts. Since the last split of this recurring transaction indicates a transfer of 100.00 to an investment account from the checking account that transfer to the investment account will also post in the investment account when this recurring transaction occurs.